Job Position: Administrative Assistant


We are seeking a highly organized, detail-oriented self-starter to take on the role of Administrative Assistant. Reporting to the CEO, the Assistant position is a fantastic opportunity for a motivated, accountable candidate to learn alongside a seasoned Ontario Real Estate Developer.



  • Executive assistance to the CEO (eg. scheduling appointments, managing logistics, etc.).
  • Provide calendar management, proactively resolving calendar conflicts and proactively ensuring the CEO’s time is spent on the most impactful matters and that they are prepared for all meetings.
  • Set up internal and external meetings.
  • Take meeting minutes and ensure action items are delivered on time.
  • Support the team in preparing reports and presentations for clients.
  • Manage relevant office duties and assist associates in ways that optimize procedures.
  • Create and update records ensuring accuracy and validity of information.
  • Performing general secretarial and clerical functions.
  • for the purpose of supporting office operations.
  • Social Media Management: Wechat, Facebook, Instagram, Twitter, Linkedin etc.
  • Coordinate personal errands for the CEO.
  • Other duties as assigned.



  • A self-starter who is able to work both independently and within a team.
  • Highly organized and able to manage multiple tasks under tight time frames to ensure deadlines are met by prioritizing workflow.
  • 2~3 years of work experience as an Assistant supporting leaders at the executive level within a fast growing, fast paced professional environment and business management, or marketing working experience preferred.
  • Excellent Proficient with Microsoft Suite like Excel, Powerpoint etc.
  • Exemplary written and verbal communication skills.
  • A high level of personal integrity with a friendly but professional image both internally and externally.
  • Self-starter attitude with an ability to work in an office environment without constant guidance and direction.
  • Excellent attention to detail.
  • Passion for environmental sustainability.
  • Known for being organized, punctual and proactive.
  • Interested in evolving the role as the Company grows.
  • Experience working independently and unsupervised based on agreed deadlines.
  • Excellent English and Mandarin communication skills. Experience with report editing and slide development would be an asset.
  • Excellent interpersonal, time management, scheduling and organizational skills.
  • Comfortable supporting the President with professional and personal administrative requests.
  • Hold a valid “G” Driver’s license.


Job Types: Full-time, In office + Remote Work

Experience: 2~3 years of Assistant or Administration (required)

We invite you to fill out our online “Job Application” or forward your resume directly to our Human Resources Department at  We offer professional development opportunities and a competitive compensation package.