JOB POSITION

Job Position: Administrative Assistant

JOB SUMMARY:

We are seeking a highly organized, detail-oriented self-starter to take on the role of Administrative Assistant. Reporting to the CEO, the Assistant position is a fantastic opportunity for a motivated, accountable candidate to learn alongside a seasoned Ontario Real Estate Developer.

 

KEY RESPONSIBILITIES:

  • Executive assistance to the CEO (eg. scheduling appointments, managing logistics, etc.).
  • Provide calendar management, proactively resolving calendar conflicts and proactively ensuring the CEO’s time is spent on the most impactful matters and that they are prepared for all meetings.
  • Set up internal and external meetings.
  • Take meeting minutes and ensure action items are delivered on time.
  • Support the team in preparing reports and presentations for clients.
  • Manage relevant office duties and assist associates in ways that optimize procedures.
  • Create and update records ensuring accuracy and validity of information.
  • Performing general secretarial and clerical functions.
  • for the purpose of supporting office operations.
  • Social Media Management: Wechat, Facebook, Instagram, Twitter, Linkedin etc.
  • Coordinate personal errands for the CEO.
  • Other duties as assigned.

 

QUALIFICATIONS:

  • A self-starter who is able to work both independently and within a team.
  • Highly organized and able to manage multiple tasks under tight time frames to ensure deadlines are met by prioritizing workflow.
  • 2~3 years of work experience as an Assistant supporting leaders at the executive level within a fast growing, fast paced professional environment and business management, or marketing working experience preferred.
  • Excellent Proficient with Microsoft Suite like Excel, Powerpoint etc.
  • Exemplary written and verbal communication skills.
  • A high level of personal integrity with a friendly but professional image both internally and externally.
  • Self-starter attitude with an ability to work in an office environment without constant guidance and direction.
  • Excellent attention to detail.
  • Passion for environmental sustainability.
  • Known for being organized, punctual and proactive.
  • Interested in evolving the role as the Company grows.
  • Experience working independently and unsupervised based on agreed deadlines.
  • Excellent English and Mandarin communication skills. Experience with report editing and slide development would be an asset.
  • Excellent interpersonal, time management, scheduling and organizational skills.
  • Comfortable supporting the President with professional and personal administrative requests.
  • Hold a valid “G” Driver’s license.

 

Job Types: Full-time, In office + Remote Work

Experience: 2~3 years of Assistant or Administration (required)

We invite you to fill out our online “Job Application” or forward your resume directly to our Human Resources Department at info@costonegroup.com.  We offer professional development opportunities and a competitive compensation package.